Our client who is into "Pharmaceutical Equipment" is looking for an experienced "Coordinating Manager" to work in their Colombo office immediately.
SALARY: Negotiable
ROLES & RESPONSIBILITIES:
- Follow office workflow procedures to ensure maximum efficiency.
- Maintain personnel files and records with effective filing systems.
- Manages documentation, including contracts, maternity documentation, and sickness documentation.
- Responds to recruitment inquiries.
- Schedules interviews with hiring managers and coordinates the group interview process.
- Organizes staff meetings and executive schedules.
- Coordinates corporate events.
- Manages correspondence with service vendors.
- Caters to customer complaints in a timely and efficient manner.
- Processes paperwork for customers and employees.
- Communicates with staff for the purpose of ordering office supplies and planning meeting rooms.
- Monitor office expenditures and handle all office contracts. (Rent, Service, Etc.)
- May participate in billing and accounting duties, including resolving billing questions and managing invoices.
QUALIFICATIONS & EXPERIENCES:
- Age between 30-45 years. (Female)
- Degree in Business Administration or a relevant field is a plus.
- 3-5 years work experience as an Office Coordinator or in a similar role.
- Prior Experience as an Office Manager Preferred.
- Experience in customer service will be a plus.
- Excellent communication skills in both written and spoken English, Sinhala.
- Strong IT skills are a must. (Email, Internet, MS-Office, etc.)
- Time management skills, including the ability to efficiently multitask when necessary.
- Advanced proficiency in managing documents, spreadsheets, and databases.
- Exceptional filing, recordkeeping, and organizational skills.
- Knowledge of basic bookkeeping principles and office management systems and procedures.
- Working knowledge of office equipment. (Printers, Copiers, Scanners, Fax Machines, Etc.)
- Proficiency in appointment scheduling and call forwarding systems.
- Ability to correspond independently.
- Ability to follow confidentiality guidelines.
- Ability to liaise internally and externally on administrative matters.
- Team player with a pleasing personality.
- Reliable with patience and professionalism.
- Living within close traveling distance to Colombo is preferred.
HOW TO APPLY:
If you are interested, please forward your CV to, This email address is being protected from spambots. You need JavaScript enabled to view it.
(Please use the same vacancy name for your subject title for better visibility of your email.)